Academics
Report cards without re-typing a single mark
Result day work is mostly transcription. Marks are entered on paper, copied into a spreadsheet, totalled with a formula somebody wrote three years ago, graded against boundaries held in a different file, and typed again into a report card template. Every copy is a chance to be wrong, and the errors that survive are the ones that look plausible. The fix is to define the scheme once, as data, and let the card be generated from it.
Define the scheme before the first assessment, not after
A marking scheme defined after marks exist is a scheme bent to fit them. Write it down before the term: what is assessed, what each part is worth, and how the parts combine.
- The components: periodic tests, notebook, subject enrichment, term exam, practical — whatever your board or institute uses
- The weight of each, as numbers that add to the total
- Whether a component is best-of-N or all-of-N, and what happens to an absentee
- Grade boundaries, including whether they are absolute or relative
- Whether a subject is graded or marked — co-scholastic subjects usually differ from scholastic ones
- The rounding rule, stated: a half mark decides a grade boundary more often than anyone expects
Decide the awkward cases in advance
These are the cases that produce a phone call from a parent, and they are all much easier to decide in April than in March.
- A learner absent for one component: zero, pro-rata, or a re-test?
- A mid-year joiner with no first-term marks: what does their annual result show?
- A learner who is exempt from a subject: does it affect the aggregate?
- A re-test: does it replace the mark or cap it?
- A borderline grade: is there a moderation rule, and who applies it?
- Write each answer down, because an undocumented rule is applied differently by two teachers
Make the card a view of the data, not a document
The moment a report card is a document somebody edits, it can disagree with the marks. Once it is generated from the record, a correction to a mark corrects every card that shows it, and the question 'which version is right?' stops existing.
- One source for the marks, one for the scheme, and a card generated from both
- No manual editing of a generated card — correct the mark instead
- Attendance and remarks pulled from their own records rather than re-entered
- A reprint after a correction that is identical except for the correction
- A record of who entered and who verified each mark
How Classfold does it
Marking schemes are configured per assessment with components and weights, grades are computed from boundaries you set rather than from a spreadsheet formula, and the report card is generated from the marks on the learner record. Entry progress is visible per subject, so a coordinator can see which teachers still owe marks before result day rather than on it, and a corrected mark regenerates the card instead of requiring a document to be edited.
- Marking schemes with components and weights, configured per assessment
- Grades computed from your own boundaries, with the rounding rule applied consistently
- Entry progress per subject, so missing marks are visible before result day
- Report cards generated from the record, so a correction propagates
- Results published to families over WhatsApp, SMS and email in your institute's name
Everything in one place
What the platform covers
The scheme is data
Components, weights and grade boundaries configured once per assessment instead of living in a formula.
Missing marks, visible early
Entry progress per subject, so a coordinator chases before result day rather than during it.
Corrections propagate
Fix the mark and the card follows. No document to re-edit, no second version in circulation.
Questions, answered
Frequently asked questions
Can one school run different marking schemes for different classes?
It usually has to. A primary class graded on descriptors and a senior class marked under a board scheme are different schemes, and co-scholastic subjects differ from scholastic ones within the same class. The scheme belongs to the assessment, not to the school.
How should rounding be handled?
Decide the rule, write it down, and apply it in one place. Rounding applied twice — once on a component and again on the aggregate — moves learners across grade boundaries, and it is almost always the explanation when two people compute different grades from the same marks.
What about a learner who joined mid-year?
Decide before the term whether their annual result is computed on the components they sat or shown as incomplete. Both are defensible; what is not defensible is deciding per learner in March, because the decision then looks like a favour.
Should report cards be sent digitally or printed?
Both, for different reasons. Families read the digital one the day you publish, and many want a printed copy for their own records and for admissions elsewhere. Generate both from the same record so they cannot differ.
Do families need to install an app to receive this?
No. Classfold has no parent app and no parent login. Notices, fee dues, attendance alerts and results go to families over WhatsApp, SMS and email under your institute's own name, so there is nothing for them to download or remember a password for.
What does Classfold cost?
Plans are published in full and priced by learner count, starting at ₹180/month for up to 90 learners. There is no implementation fee and no quote-only tier except the custom one for very large networks. See the pricing page.