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Set up fee heads, groups
Set up fee heads, groups, instalments and concessions class by class or student by student.
Money in · Money & people
Fees, Invoices & Collections
A fee counter that understands real Indian fee structures — heads, instalments, concessions, late fees, and quick receipts.
UPI, cash, one ledgerDues chase themselves
IncludedOne login, every suiteYour brand everywhereWhatsApp built inFrom ₹180/month
What you get
Built for the office, loved by staff
UPI, Razorpay and cash side by side · GST-ready invoices and receipts · Due lists that nudge on WhatsApp
Invoices come numbered
Invoices come numbered, GST-ready, with PDF receipts parents can file.
Take online payments by UPI/Razorpay alongside cash…
Take online payments by UPI/Razorpay alongside cash and cheque entries.
See who has paid, who is due
See who has paid, who is due, and let automatic WhatsApp reminders do the chasing.
Money in · in practice
Receipt in seconds, dues handled
Counter or online — same ledger, numbered receipt.
- Bill itHeads, instalments, concessions per class or student.
- Collect itUPI and Razorpay beside cash and cheque entries.
- Chase itDue lists nudge on WhatsApp. You stop chasing.
At a glance
- UPI, Razorpay and cash side by side
- GST-ready invoices and receipts
- Due lists that nudge on WhatsApp
Vs the usual setup
Many course platforms bill only for courses. This bills the whole institute — month, term or custom plan — with the right receipt handed over.
- One record, not two lists
- Your brand on every send
- No per-feature upsell
Pairs well with money in
Every suite shares one login and one student record.
Back office
Staff, Payroll, Stock & Spending
The work behind the classes — people, pay, purchase and monthly spend — all in one ledger.
- Staff files and payroll together
- Stock in and out, with alerts
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Admissions
Admissions & Student Records
From first enquiry to leaving certificate — names, numbers and papers in one searchable file.
- Enquiry to admission, joined up
- Bulk import, year-to-year move
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Daily routine
Attendance & Timetable
Mark attendance in class, let parents know the same minute — and keep the timetable free of clashes.
- Class and subject attendance
- WhatsApp to parents on absence
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Does it handle fees and online payments the way we collect them?
Yes. Create fee heads, groups, instalments and concessions by class or by student. Send numbered receipts (GST-ready where needed), take UPI and card payments online, and log cash or cheque alongside. You’ll see at a glance who has paid, who is due, and the system can nudge the rest on WhatsApp.
Will our data stay private to our institute?
Yes. Every institute gets its own separate, private workspace. Your records are not mixed with any other institute — not in search, not in reports. Access is controlled by roles you set, and we back it with encryption, backups and daily monitoring. It’s the same care you’d expect from a school safe, applied to software.
What makes Classfold different from the other school or coaching ERPs we’ve seen?
Most tools do one part well — one handles classes, another sells courses, another tracks fees. Classfold covers the whole year in one login: admissions, attendance, timetable, fees, exams, library, hostel, transport, staff and payroll — plus course sales and WhatsApp updates. Parents see one institute, not a patchwork of apps, and your team stops copying data between sheets.
Next step
See Fees, Invoices & Collections for your institute
We map it to your batches, fee slabs and message flow — not a generic tour.